Chuldow Martial Arts HQ is fully committed to safeguarding and promoting the wellbeing of all its members. The academy believes that it is important that members, instructors, administrators and parents associated with the academy should, at all times, show respect and understanding for the safety and welfare of others. Therefore, members are encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of the academy with Miss Rachel Woodhead, the Academy Program Director and Welfare Officer.

 

Sports Academie’s should offer a positive experience for children and young people and where they can learn new things in a safe and positive environment.

 

As a member of Chuldow Martial Arts HQ, you are expected to abide by the following junior code of practice:

 

 

Children and young people are expected to:

 

• Be loyal and give their friends a second
• Be friendly and particularly welcoming to new
• Be supportive and committed to other team members, offer comfort when
• Keep yourself safe.
• Report inappropriate behaviour or risky situations for youth
• Play fairly and be
• Respect officials and accept decisions.
• Show appropriate loyalty and be gracious in
• Respect opponents.
• Not cheat or be violent and
• Make your academy a fun place to
• Keep within the defined boundary of the playing/instructoring
• Behave and listen to all instructions from the instructor. Play within the rules and respect the official and their
• Show respect to other youth members/leaders and show team
• Take care of equipment owned by the
• Respect the rights, dignity and worth of all participants regardless of age, gender, ability, race, cultural background or religious beliefs or sexual
• Refrain from the use of bad language or racial/sectarian references. This includes bullying using new technologies like chat-rooms or
• Not get involved in inappropriate peer pressure and push others into something they do not want to do.
• Refrain from bullying or persistent use of rough and dangerous
• Keep to agreed timings for training and competitions or inform their instructor or team manager if they are going to be
• Wear suitable kit; this must be Chuldow Branded Equipment – for training and match sessions, as agreed with the instructor/team
• Pay any fees for training or events
• Not smoke on academy premises or whilst representing the academy at
• Not consume alcohol or drugs of any kind on the academy premises or whilst representing the academy.

Children / Young People have the right to:

 

• Be safe and happy in their chosen
• Be listened
• Be respected and treated
• Enjoy your sport in a protective
• Be referred to professional help if
• Be protected from abuse by other member or outside
• Participate on an equal basis, appropriate to their
• Experience competition and the desire to
• Be
• Ask for
• Have any concerns taken seriously and acted

 

Any minor misdemeanours and general misbehaviour will be addressed by the instructor and reported verbally to the designated person. More serious or persistent misbehaviour may result in disciplinary action and potentially dismissal from the academy/sport. Parents will be informed at all stages.

 

Disciplinary action can be appealed to the instructor with final decisions taken by the academy committee or referred to the governing body depending on the disciplinary procedures within the sport.

 

 

Signature of child/young person :
Print name child/young person:
Date:
Signature of parent /carer:
Print name parent/carer:
Date:

 

As parents you are expected to:

 

• Positively reinforce your child and show an interest in their chosen
• Do not place your child under pressure or push them into activities they do not want to
• Complete and return the Registration, Medical and Consent Form pertaining to your child’s participation with “Chuldow Martial Arts HQ” (see parental consent).
• Deliver and collect your child punctually before and after sessions/matches/the
• Ensure your child has clothing and kit appropriate to the weather conditions
• Ensure that proper sportswear and protective equipment are worn. Any child not in possession of the fundamental requirements will not be permitted to
• Detail any relevant medical concerns or conditions pertaining to their child on the registration/consent form. Any changes in the state of the child’s health should be reported to the instructor/school/event staff prior to the
• To inform the organiser prior to the activity starting if your child is to be collected
• Encourage your child to play by the rules, and teach them that they can only do their
• Ensure that your child understands their code of
• Behave responsibly on the side-line; do not embarrass your
• Show appreciation and support the instructor/school/event
• Ensure your child is
• Be realistic and
• Ensure your child has appropriate showering equipment, plus adequate food and
• Accept the official’s judgment and do not enter the field of play
• Promote your child’s participation in playing sport for

As a parents/carer you have the right to:

 

• Be assured that your child is safeguarded during their participation in
• Be informed of problems or concerns relating to your
• Be informed if your child is injured.
• Have your consent sought for issue such as trips or
• Contribute to decisions within the
• Have any concerns about any aspect of your child’s welfare listened to responded

 

Any breaches of this code of conduct will be dealt with immediately by a “Chuldow Martial Arts HQ” official. Persistent concerns or breaches may result in you being asked not to attend events if your attendance is considered detrimental to the welfare of young participants.

 

The ultimate action should a parent/guardian continue to breach the code of behaviour may be the “Chuldow Martial Arts HQ” officials regrettably asking your child to leave the session, event or Academy.

 

Signature of parent/carer:
Print name parent/carer:
Date:

 

Chuldow Martial Art HQ instructors and volunteers involved in sport for children and young people have a great opportunity to be a positive role model and help build an individual’s confidence.

 

 

Staff and volunteers are expected to:

 

• Ensure the safety of all children by providing effective supervision, proper pre-planning of coaching sessions, using safe methods at all
• Consider the wellbeing and safety of participants before the development of
• Encourage and guide participants to accept responsibility for their own performance and behaviour.
• Treat all young people fairly and ensure they feel valued. Have no
• Encourage all children not to discriminate on the grounds of religious beliefs, race, gender, social classes or lack of
• Not allow any rough or dangerous play, bullying, or the use of bad language or inappropriate behaviour.
• Appreciate the efforts of all young people and not over-train the young people. Never exert undue influence over performers to obtain personal benefit or
• Be positive, approachable and offer praise to promote the objectives of the club at all
• Not let any allegations of abuse of any kind or poor practice to go unchallenged or unrecorded. Incidents and accidents to be recorded in the line with the club’s procedures. Parents will be
• Never use sanctions that humiliate or harm young people.
• Report accidents or incidents of alleged abuse or poor practice to the designated
• Administer minor first aid in the presence of others and where required refer more serious incidents to the club “first aider”.
• Have access to telephone for immediate contact to emergency services if
• Foster team work to ensure the safety of youth members in their
• Ensure the rights and responsibilities of youth members are
• Establish and address the additional needs of disabled participants or other vulnerable groups.
• Not abuse members physically, emotionally or
• Not engage in a sexual relationship with a young person for whom they are responsible
• Maintain confidentiality about sensitive
• Respect and listen to the opinions of young
• Take time to explain coaching techniques to ensure they are clearly
• Develop an appropriate working relationship with participants, based on mutual trust and respect.
• Be a role model, displaying consistently high standard of behaviour and appearance (disciplined/committed/time keeping), remember children learn by
• Refrain from smoking and consumption of alcohol during club activities or coaching sessions.
• Never condone rule violations, rough play or the use of prohibited
• not spending excessive amounts of time alone with children unless there are exceptional circumstances
• Never taking children to their home
• Not administering First Aid involving the removing of children’s clothing unless the presence of others.
• Hold appropriate valid qualifications and insurance
• Make the sport/activity

 

Staff and volunteers have the right to:

 

• Access on-going training and information on all aspects of leading/managing activities for youths, particularly on
• Support in the reporting suspected abuse or poor
• Access to professional support
• Fair and equitable treatment by the governing body/club.
• Be protected from abuse by children/youths, other adult members and
• Not to be left vulnerable when working with

 

Any minor misdemeanours and general misbehaviour will be dealt with immediately and reported verbally to the designated person. Serious or persistent breach of the code will result in disciplinary action and could lead to dismissal from the club/sport.

 

Dismissals can be appealed by the coach/volunteer with final decisions taken by the club committee or referred to the governing body depending on the disciplinary procedures within the sport.

 

 

Emergency action and first aid

 

All coaches, leaders and members should be prepared with an action plan in the event of an emergency and be aware of our First Aid Procedures.

 

This will include:

◻         Access to First Aid equipment ◻         Telephone contact if the participant is a minor ◻         Telephone contact to the Emergency Services

 

Clubs should also contact their own governing body to ensure they incorporate their own specific guidelines.

 

 

Signature of staff member/volunteer:
Print name of staff member/volunteer:
Date:
Signature of line manager:
Date:
Print name line manager:
Date:

This Code of Ethics and Conduct applies to all those involved in the sport of Martial Arts under the jurisdiction of Martial Arts. All such individuals have a responsibility to act according to the highest standards of integrity, and to ensure that the reputation of Martial Arts is beyond reproach. Chuldow Martial Arts HQ expects all involved with Chuldow activity will comply with these codes of conduct and any breaches of these codes will be dealt with through the disciplinary procedures.

Martial Arts is committed to maintaining the highest possible standards of behaviour and conduct in Martial Arts activities. The following principle must be adhered to at all times so that Martial Arts can be enjoyed by all and is divided into the following sections:

General principles

All those involved in Martial Arts must treat everyone equally and sensitively regardless of age, disability, gender, race, ethnic origin, cultural or social background, sexual orientation, religious belief, political affiliation or any other personal characteristic/feature. Martial Arts is opposed to any form of violent, offensive or discriminatory behaviour and will act as necessary to remove individuals from Martial Arts who do not abide by this Code of Ethics and Conduct.

Everyone involved in Martial Arts, both adults and young people, have a responsibility to treat everyone with dignity, respect, sensitivity and fairness. In particular, be aware of the special needs of young people and adults at risk, and recognise that some may face some additional barriers. Every young person or vulnerable adult involved in Martial Arts should be able to participate in an enjoyable and safe environment protected from abuse. Allegations of a child protection nature relating to the breaking of this Code of Ethics and Conduct must follow the reporting procedures as contained in the Club/School/Academy/NGB Child Protection Policy and Procedures.

Anti-Doping

The School/Academy condemns and is totally opposed to performance enhancing and recreation drug use in Martial Arts.

All involved in Martial Arts must:

• Familiarise themselves with the UK Anti-Doping Rules (available through www.ukad.org.uk);
• Take sole responsibility for all foods, medications and supplements taken;
• Be aware of the implications and penalties in place for a positive doping test result;
• Be aware disciplinary action may be taken for criminal conviction for possession or use of drugs.

Possible Sanctions

In affiliating to Chuldow Martial Arts HQ, everyone agrees to abide by this Code of Ethics and Conduct and all of Martial Arts’ policies and procedures. Chuldow Martial Arts HQ therefore have the right to investigate and take disciplinary action against any alleged or suspected breach of this Code of Ethics and Conduct which may bring Martial Arts into disrepute.

The following sanctions may be imposed on any individual.

A warning; a fine; temporary or indefinite suspension from participating or attending any Chuldow Martial Arts HQ  event relating to Martial Arts.

The following are proposed agreements for those involved at various levels in Chuldow Martial Arts HQ. It is suggested the specific individual shows understanding and acceptance to the relevant Code of Ethics & Conduct for signing the form.

Instructors

This Code of Ethics and Conduct is an integral part of the Martial Arts Coach Education Programme within which all instructors must work. It should be used in conjunction with all other Martial Arts policies, procedures or recognised standards. Through this Code of Ethics and Conduct, instructors who are affiliated to Martial Arts must accept their responsibility to the participants, their parents and families, to instructors and to Martial Arts affiliated associations.

All affiliated instructors agree to:

• Consider the safety and wellbeing of all individuals in their charge;
• Treat everyone with equal respect and sensitivity regardless of age, disability, gender, race, ethnic origin, cultural background, sexual orientation, religious beliefs or political affiliation;
• Ensure their behaviour is not misconstrued or open to allegations of favouritism, misconduct or impropriety;
• Follow guidance on good practice when working with children and adults at risk adults and report any concerns for their wellbeing to the Designated Safeguarding Lead;
• Uphold the appropriate boundaries in the working relationship between instructor and student – especially when one person is aged below 18 years of age or an adult at risk. While the instructor/student relationship exists, the instructor is in a position of trust and as such should not engage in any intimate relationship;
• Refrain from any rough or sexualised play with children and adults they are responsible for.
• Ensure that all training and playing demands are not detrimental to the wellbeing of the participants and are reasonable dependent upon the age, maturity, experience and ability of the participants;
• Ensure their competence and ability is sufficient so that the safety of participants is not compromised:
• Encourage participants to accept responsibility for their own behaviour and performance;
• Be appropriately qualified as per the requirements of the respective home country Martial Arts Coach Education Programme and regularly seek opportunities for continued professional development;
• Respect the rights of students to choose to decline to participate within Martial Arts or related activities;
• Ensure they hold home Martial art recognised qualifications and declare any affiliation, sponsorship or accreditation in a truthful and accurate manner;
• Be receptive to employing systems of evaluation that include self-evaluation and also external evaluation in an effort to assess the effectiveness of your work;
• Abide by all rules and policies of Martial Arts;
• Promote prevention and education regarding the misuse of performance enhancing drugs and illegal substances;
• Declare to the appropriate body, any criminal convictions;
• Whilst working under the jurisdiction of Martial Arts will only coach individuals that are registered / affiliated to Martial Arts;
• Not attempt to exert undue influences and pressures in order to obtain personal benefit or reward;
• Must be able to recognise and accept when to refer or recommend participants to other instructors or structures;
• Agree what information what will be treated confidentially (this does not preclude disclosure of information to persons who can be judged to have a right to know such as in matters of discipline, legal and medical requirements or where an individual’s health, safety or wellbeing may be at risk);
• Communicate and co-ordinate with medical practitioners in the diagnosis, treatment and management of a participants’ medical/psychological problems;
• Be a positive role model;
• Project a good personal appearance of cleanliness and never smoke in the coaching environment, or coach whilst under the influence of alcohol or any other intoxicating substance;
• Never use foul, sexist or racist language or act in a violent/abusive manner;
• Refrain from undue public criticism of other instructors or competition officials.

In addition, National and Performance Centre staff must:

• Ensure that the pathway remains open to newly identified participants;
• Act as an ambassador and behave in a professional manner while representing Martial Arts;
• Maintain a satisfactory criminal record disclosure and undertake additional training as deemed necessary by Martial Arts.

Signed……………………………………………………….. Date…………………………

Participants

All affiliated participants agree to:

• Treat everyone with equal respect and sensitivity regardless of age, disability, gender, race, ethnic origin, cultural background, sexual orientation, religious beliefs or political affiliation;
• Treat your team-mates and opponents, instructors, officials and competition officials with respect and consideration at all times – treat them as you would like to be treated;
• Not use foul, sexist, racist language or offensive gestures at any time;
• Know and abide by the ethics of Martial Arts;
• Accept the decisions of the competition officials without question or complaint (let your captain or coach ask the necessary questions) and avoid words or actions which may mislead a competition official;
• Abide by the instructions of the coach and officials, provided they do not contradict the spirit of this Code of Ethics and Conduct or the rules of Martial Arts;
• Not attempt to improve individual performance with the use of banned substances / techniques;
• Condemn the use of recreation and performance enhancing drugs and abide by all anti-doping requirements;
• Give maximum effort and strive for the best possible performance through the whole competition, even if it is considered already over;
• Learn to accept victory and defeat with humility and dignity and without excessive emotional displays;
• Work equally hard for yourself and your team – your team’s performance will benefit and so will your own.
• Be a good sport, applaud all good performance, whether by your team or by the opponent;
• At the end of play applaud and thank your opponents and the competition officials.

 

Signed……………………………………………………… Date…………………………..

 

 

Competition Officials

All affiliated competition officials must:

• Treat everyone with equal respect and sensitivity, regardless of their disability, gender, ethnic origin, cultural background, sexual orientation, religion, age or political affiliation;
• Not tolerate foul, sexist or racist language;
• Realise that Martial Arts does not advise that officials travel alone with anyone under 18 years of age or an adult at risk to or from competitions. We advise you to always have another adult with you;
• Be honest, consistent, objective, impartial and courteous when applying the rules of the competition. Officials must resist any possible influence from protests on the part of participants or spectators of the competition.
• Claim any affiliation, sponsorship or accreditation in a truthful and accurate manner;
• Show patience and understanding towards participants who may be learning Martial Arts;
• Make every effort to prepare fully, both physically and mentally. On a physical level, be able to keep up with the speed of the activity, and be alert and close enough to make correct decisions;
• Decline to be appointed if not completely physically or mentally fit to participate (because of illness, injury, or for family or other reasons);
• Refrain from requesting hospitality, or accept any hospitality offered and considered to be excessive;
• Show due respect when speaking with participants, even in the event of infringements;
• Uphold the appropriate boundaries in your working relationship with participants aged below 18 years of age or an adult at risk. Whilst in your role as an official you are in a position of trust and as such should not engage in any intimate relationship.;
• Refrain from any rough or sexualised play with young people they are responsible for.
• In reports, set out the true facts;
• Refrain from publicly expressing any criticism of fellow officials;
• Assist with the development of those with less experience.

  Signed……………………………………………………………. Date……………………….

Martial Arts Officials

All Martial Arts officials agree to:

• Treat everyone with equal respect and sensitivity regardless of age, disability, gender, race, ethnic origin, cultural background, sexual orientation, religious belief or political affiliation;
• Not use foul, sexist or racist language;
• Use your official position to take action against any participant, coach or official who harasses, abuses or uses foul, sexist or racist language;
• Accept the responsibilities of the role that you have to set a good example of behaviour and conduct at all times and promote ethical principles;
• Ensure Martial Arts follows best practice guidelines to safeguard children and adults at risk
• Ensure that proper supervision is provided by suitably qualified instructors and officials who are capable of promoting good sporting behaviour and good technical skills;
• Ensure all equipment and facilities meet safety standards;
• Resist all illegal or unsporting influences, including banned substances and techniques;
• Encourage all participants and instructors to abide by the rules and spirit of Martial Arts and do not manipulate the rules in order to benefit yourself personally;
• Show respect to competition officials, instructors, participants and others involved in the Martial;
• Uphold the appropriate boundaries in your working relationship with children or adults at risk. Whilst in your role as an official you are in a position of trust and as such should not engage in any intimate relationship.;
• Refrain from any rough or sexualised play with young people they are responsible for.
• Do not endeavour to influence the result of a competition by any actions that are not strictly within the rules;
• Remember sport is enjoyed for its own sake – play down the importance of awards;
• Always have regard to the best interests of Martial Arts, including where publicly expressing an opinion of the competition, others involved and any particular aspect of it;
• Avoid words or actions, which may mislead a Competition Official and accept their decisions.

 

Signed……………………………………………………..Date………………………….

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Parents/guardians (and other family members)

 

All family/guardians of participants will:

• Teach your child to treat everyone equally and sensitively regardless of their age, disability, gender, race, ethnic origin, cultural background, sexual orientation, religious beliefs or political affiliation; gender, ethnic origin or cultural background;
• Support all efforts to remove verbal, physical and racist abuse from Martial Arts;
• Not force an unwilling participant to take part in Martial Arts;
• Remember that young people are involved for their enjoyment – not yours;
• Encourage all to play by the rules and respect the competition officials;
• Never ridicule or shout at a participant for making a mistake or losing a competition;
• Teach that effort and teamwork are as important as victory, so that the result of each competition is accepted without undue disappointment;
• Remember that young people and vulnerable adults learn best by example;
• Refrain from publicly questioning the judgement or honesty of competition officials;
• Recognise the value and importance of volunteers in Martial Arts. They give their time, energy and resources to provide recreational activities for others.

 

 

Signed……………………………………………………….Date…………………………..

 

 

 

 

 

 

Spectators

All spectators of competition under the jurisdiction of Martial art Chuldow Martial Arts HQ will:

• Not use offensive, discriminatory or obscene language or gestures. Do not harass or verbally abuse participants, instructors, competition officials or fellow spectators in any form;
• Treat everyone equally and sensitively regardless of age, disability, gender, race, ethnic origin, cultural background, sexual orientation, religious beliefs or political affiliation;
• Condemn the use of violence in all forms and refrain from any violent or aggressive behaviour;
• Show respect for opponents and competition officials. Without them there would be no competition;
• Acknowledge good performance and fair play by opponents as well as by your own team;
• Remember the participants are taking part for their enjoyment not yours;
• Do not ridicule participants who make mistakes;
• Do not over emphasise the importance of winning;
• On no account should you enter the matted area unless authorised otherwise.

 

 

Signed……………………………………………………….Date…………………………..

 

Chuldow Martial Arts HQ are committed to providing a high-quality service to all our participants, children/young people and adults; parents/carers.  When something goes wrong, we need you to tell us about it.  This will help us to improve our standards.

If you have a complaint, please contact us with the details. We have 28 days to consider your complaint.

What will happen next?

1. We will send you a letter acknowledging receipt of your complaint within three days of receiving it, enclosing a copy of this procedure.
2. We will then investigate your complaint. This will normally involve passing your complaint to our client care partner who will review your matter file and speak to the member of staff who acted for you.
3. We will then invite you to a meeting to discuss and hopefully resolve your complaint. S/he will do this within 14 days of sending you the acknowledgement letter.
4. Within three days of the meeting, we will write to you to confirm what took place and any solutions s/he has agreed with you.
5. If you do not want a meeting or it is not possible, we will send you a detailed written reply to your complaint, including his/her suggestions for resolving the matter, within 21 days of sending you the acknowledgement letter.
6. At this stage, if you are still not satisfied, you should contact us again and we will arrange for someone unconnected with the matter.
7. We will write to you within 14 days of receiving your request for a review, confirming our final position on your complaint and explaining our reasons.

 

 

Late collections can present Clubs/Schools/Academies and instructors with a difficult situation. Every Club/School/Academy is advised to develop and publicise their own policy on the late collection of children and/or adults at risk.

Clubs/Schools/Academies and/or instructors should make it clear that it is not their responsibility to transport children and/or adults at risk home on behalf of parents/carers/guardians who have been delayed. Clubs/Schools/Academies should have parent/carer/guardian contact details and request details of an alternative contact, as well as providing a contact number for parent/carer/guardian to use during an activity to inform Clubs/Schools/Academies of emergencies and possible late collections.

Clubs/Schools/academies should provide a timetable of activities at the beginning of the Martial Arts School/Academy year and notify parents/carers/guardians of any changes to this timetable in writing as soon as possible.

All staff/volunteers in a School/Academy should be informed they should:

• attempt to contact the parents/carers/guardians in the event of late collection;
• check the School contact for the alternative number;
• attempt to get in touch with the alternative contact;
• wait with the child or adult at risk at risk at the School or other facility with other staff/volunteers or parents if possible;
• remind parents/carers/guardians of the policy relating to late collection.

Staff/volunteers should not:

• take the child or adult at risk home or to any other location;
• ask the child or adult at risk to wait in a vehicle or School/Academy facility with you alone;
• send the child or adult at risk home with another person without parental permission;
• leave the child or adult at risk on their own.

 

1. Commitment to Safeguarding

 

Chuldow Martial Arts HQ is committed to creating and maintaining a safe and positive environment and accepts our responsibility to safeguard the welfare of all adults involved in martial arts in accordance with the Care Act 2014.

 

This safeguarding adults policy and procedures apply to all individuals involved in Chuldow Martial Arts HQ.

 

Chuldow Martial Arts HQ will encourage and support partner organisations, including clubs, counties, suppliers, and sponsors to adopt and demonstrate their commitment to the principles and practice of equality as set out in this safeguarding adults policy and procedures.

 

Index:

Commitment to Safeguarding

Principles

Guidance and Legislation

Definitions

Types of abuse and neglect

Signs and indicators of abuse

What to do if you have a concern

How to record a disclosure

Safeguarding Adults flow chart

Roles and responsibilities

Good practice, poor practice and abuse

Relevant policies

Further Information

Appendix 1 – Guidance and information

• Capacity – Guidance on Making Decisions
• Understanding the MCA
• Making Decisions
• Consent and Information Sharing
• Making Safeguarding Personal
• Consent

Appendix 2 – Useful Contacts

 

 

 

2. Principles

 

The guidance given in the policy and procedures is based on the following principles:

 

• All adults, regardless of age, ability or disability, gender, race, religion, ethnic origin, sexual orientation, marital or gender status have the right to be protected from abuse and poor practice and to participate in an enjoyable and safe environment.

 

• Chuldow Martial Arts HQ will seek to ensure that our sport is inclusive and make reasonable adjustments for any ability, disability or impairment, we will also commit to continuous development, monitoring and review.

 

• The rights, dignity and worth of all adults will always be respected.

 

• We recognise that ability and disability can change over time, such that some adults may be additionally vulnerable to abuse, in particular those adults with care and support needs

 

• We all have a shared responsibility to ensure the safety and well-being of all adults and will act appropriately and report concerns whether these concerns arise within Chuldow Martial Arts HQ for example inappropriate behaviour of an instructor, or in the wider community.

 

• All allegations will be taken seriously and responded to quickly in line with Chuldow Martial Arts HQ Safeguarding Adults Policy and Procedures.

 

• Chuldow Martial Arts HQ recognises the role and responsibilities of the statutory agencies in safeguarding adults and is committed to complying with the procedures of the Local Safeguarding Adults Boards.

The six principles of adult safeguarding

The Care Act 2014 sets out the following principles that should underpin safeguarding of adults

• Empowerment – People being supported and encouraged to make their own decisions and informed consent.

“I am asked what I want as the outcomes from the safeguarding process and these directly inform what happens.”

• Prevention – It is better to take action before harm occurs.

“I receive clear and simple information about what abuse is, how to recognise the signs and what I can do to seek help.”

• Proportionality – The least intrusive response appropriate to the risk presented.

“I am sure that the professionals will work in my interest, as I see them and they will only get involved as much as needed.”

• Protection – Support and representation for those in greatest need.

“I get help and support to report abuse and neglect. I get help so that I am able to take part in the safeguarding process to the extent to which I want.”

• Partnership – Local solutions through services working with their communities. Communities have a part to play in preventing, detecting and reporting neglect and abuse

“I know that staff treat any personal and sensitive information in confidence, only sharing what is helpful and necessary. I am confident that professionals will work together and with me to get the best result for me.”

• Accountability – Accountability and transparency in delivering safeguarding.

“I understand the role of everyone involved in my life and so do they.”

 

Making Safeguarding personal

 

‘Making safeguarding personal’ means that adult safeguarding should be person led and outcome focussed. It engages the person in a conversation about how best to respond to their safeguarding situation in a way that enhances involvement, choice and control. As well as improving quality of life, well-being and safety.

Wherever possible discuss safeguarding concerns with the adult to get their view of what they would like to happen and   keep them involved in the safeguarding process, seeking their consent to share information outside of the organisation where necessary.

Wellbeing Principle

The concept of wellbeing is threaded throughout the Care Act and it is one that is relevant to adult safeguarding in sport and activity. Wellbeing is different for each of us however the Act sets out broad categories that contribute to our sense of wellbeing. By keeping these themes in mind, we can all ensure that adult participants can fully take part in martial arts.

• Personal dignity (including treatment of the individual with respect)
• Physical and mental health and emotional wellbeing
• Protection from abuse and neglect
• Control by the individual over their day-to-day life (including over care and support provided and the way they are provided)
• Participation in work, education, training or recreation
• Social and economic wellbeing
• Domestic, family and personal domains
• Suitability of the individual’s living accommodation
• The individual’s contribution to society.

 

3. Legislation & Statutory Guidance

The practices and procedures within this policy are based on the principles contained within the UK legislation and Government Guidance and have been developed to complement the Safeguarding Adults Boards policy and procedures They take the following into consideration:

• The Care Act 2014
• The Protection of Freedoms Act 2012
• Domestic Violence, Crime and Victims (Amendment) Act 2012
• The Equality Act 2010
• The Safeguarding Vulnerable Groups Act 2006
• Mental Capacity Act 2005
• Sexual Offences Act 2003
• The Human Rights Act 1998
• The Data Protection Act 2018

 

4. Definitions

To assist working through and understanding this policy a number of key definitions need to be explained:

 

Adult is anyone aged 18 or over.

 

Adult at Risk is a person aged 18 or over who:

• Has needs for care and support (whether or not the local authority is meeting any of those needs);

and;

• Is experiencing, or is at risk of, abuse or neglect;

and;

• As a result of those care and support needs is unable to protect themselves from either the risk of, or the experience of, abuse or neglect.

 

Adult in need of care and support is determined by a range of factors including personal characteristics, factors associated with their situation or environment and social factors. Naturally, a person’s disability or frailty does not mean that they will inevitably experience harm or abuse.

 

In the context of safeguarding adults, the likelihood of an adult in need of care and support experiencing harm or abuse should be determined by considering a range of social, environmental and clinical factors, not merely because they may be defined by one or more of the above descriptors.

 

In recent years there has been a marked shift away from using the term ‘vulnerable’ to describe adults potentially at risk from harm or abuse.

 

Abuse is a violation of an individual’s human and civil rights by another person or persons.

 

See section 4 for further explanations.

 

Adult safeguarding is protecting a person’s right to live in safety, free from abuse and neglect.

 

Capacity refers to the ability to make a decision at a particular time, for example when under considerable stress. The starting assumption must always be that a person has the capacity to make a decision unless it can be established that they lack capacity (Mental Capacity Act 2005).

 

5. Types of Abuse and Neglect

 

There are different types and patterns of abuse and neglect and different circumstances in which they may take place. The Care Act 2014 identifies the following as an illustrative guide and is not intended to be exhaustive list as to the sort of behaviour which could give rise to a safeguarding concern.

 

Self-neglect – this covers a wide range of behaviour: neglecting to care for one’s personal hygiene, health or surroundings and includes behaviour such as hoarding.

 

Modern Slavery – encompasses slavery, human trafficking, forced labour and domestic servitude.  Traffickers and slave masters use whatever means they have at their disposal to coerce, deceive and force individuals into a life of abuse, servitude and inhumane treatment

 

Domestic Abuse and Coercive Control – including psychological, physical, sexual, financial and emotional abuse. It also includes so called ‘honour’ based violence. It can occur between any family members.

 

Discriminatory Abuse – discrimination is abuse which centres on a difference or perceived difference particularly with respect to race, gender or disability or any of the protected characteristics of the Equality Act.

 

Organisational Abuse – including neglect and poor care practice within an institution or specific care setting such as a hospital or care home, for example, or in relation to care provided in one’s own home. This may range from one off incidents to on-going ill-treatment. It can be through neglect or poor professional practice as a result of the structure, policies, processes and practices within an organisation.

 

Physical Abuse – including hitting, slapping, pushing, kicking, misuse of medication,

restraint or inappropriate sanctions.

 

Sexual Abuse – including rape, indecent exposure, sexual harassment, inappropriate looking or touching, sexual teasing or innuendo, sexual photography, subjection to pornography or witnessing sexual acts, indecent exposure and sexual assault or sexual acts to which the adult has not consented or was pressured into consenting.           

 

Financial or Material Abuse – including theft, fraud, internet scamming, coercion in relation to an adult’s financial affairs or arrangements, including in connection with wills, property, inheritance or financial transactions, or the misuse or misappropriation of property, possessions or benefits.

 

Neglect – including ignoring medical or physical care needs, failure to provide access to appropriate health social care or educational services, the withholding of the necessities of life, such as medication, adequate nutrition and heating.

 

Emotional or Psychological Abuse – this includes threats of harm or abandonment, deprivation of contact, humiliation, blaming, controlling, intimidation, coercion, harassment, verbal abuse, isolation or withdrawal from services or supportive networks.

 

Not included in the Care Act 2014 but also relevant:

 

                     Cyber Bullying – cyber bullying occurs when someone repeatedly makes fun of another person online or repeatedly picks on another person through emails or text messages, or uses online forums with the intention of harming, damaging, humiliating or isolating another person.  It can be used to carry out many different types of bullying (such as racist bullying, homophobic bullying, or bullying related to special educational needs and disabilities) but instead of the perpetrator carrying out the bullying face-to-face, they use technology as a means to do it.

 

Forced Marriage – forced marriage is a term used to describe a marriage in which one or both of the parties are married without their consent or against their will. A forced marriage differs from an arranged marriage, in which both parties consent to the assistance of a third party in identifying a spouse. The Anti-social Behaviour, Crime and Policing Act 2014 make it a criminal offence to force someone to marry. The forced marriage of adults with learning disabilities occurs when the adult does not have the capacity to consent to the marriage.

 

Mate Crime – a ‘mate crime’ as defined by the Safety Net Project as ‘when vulnerable people are befriended by members of the community who go on to exploit and take advantage of them. It may not be an illegal act but still has a negative effect on the individual.’ Mate Crime is carried out by someone the adult knows and often happens in private. In recent years there have been a number of Serious Case Reviews relating to people with a learning disability who were murdered or seriously harmed by people who purported to be their friend.

 

Radicalisation – the aim of radicalisation is to attract people to their reasoning, inspire new recruits and embed their extreme views and persuade vulnerable individuals of the legitimacy of their cause. This may be direct through a relationship, or through social media.

 

6. Signs and indicators of abuse and neglect

Abuse can take place in any context and by all manner of perpetrator. Abuse may be

inflicted by anyone in the school/club who a participant comes into contact with. Or school/club members, workers, volunteers or instructors may suspect that a participant is being abused or neglected outside of the school/club setting. There are many signs and indicators that may suggest someone is being abused or neglected, these include but are not limited to:

 

• Unexplained bruises or injuries – or lack of medical attention when an injury is present.
• Person has belongings or money going missing.
• Person is not attending / no longer enjoying their sessions. you may notice that a participant in a team has been missing from practice sessions and is not responding to reminders from team members or coaches.
• Someone losing or gaining weight / an unkempt appearance. This could be a player whose appearance becomes unkempt, does not wear suitable sports kit and deterioration in hygiene.
• A change in the behaviour or confidence of a person. For example, a participant may be looking quiet and withdrawn when their brother comes to collect them from sessions, in contrast to their personal assistant whom they greet with a smile.
• They may self-harm.
• They may have a fear of a particular group or individual.
• They may tell you / another person they are being abused – i.e. a disclosure.
• Harassing of a club member because they are or are perceived to have protected characteristics.
• Not meeting the needs of the participant. E.g. this could be training without a necessary break.
• A coach intentionally striking an athlete.
• This could be a fellow athlete who sends unwanted sexually explicit text messages to a learning disabled adult they are training alongside.
• This could be an athlete threatening another athlete with physical harm and persistently blaming them for poor performance.

 

7. What to do if you have a concern or someone raises concerns with you.

·         It is not your responsibility to decide whether or not an adult has been abused. It is however everyone’s responsibility at Chuldow Martial Arts HQ to respond to and report concerns.

• If you are concerned someone is in immediate danger, contact the police on 999 straight away. Where you suspect that a crime is being committed, you must involve the police.
• If you have concerns and or you are told about possible or alleged abuse, poor practice or wider welfare issues you must report this to the Chuldow Martial Arts HQ Designated Safeguarding Lead or Deputy or, if the DSL / Deputy Lead is implicated then report to the Chuldow Martial Arts HQ Chief Executive.
• When raising your concern with the DSL / Deputy Lead it is good practice to seek the adult’s views on what they would like to happen next and to inform the adult you will be passing on your concern.
• It is important when considering your concern that you also ensure that keep the person informed about any decisions and action taken about them and always consider their needs and wishes.

 

8. How to respond to a concern

It is always difficult to hear about or witness harm or abuse. The following points will be helpful for both you and the adult should they choose to disclose abuse to you:

•  Stay calm.
• Listen carefully to what is said and try not to interrupt.
• Remember to make safeguarding personal. Discuss your safeguarding concerns with the adult, obtain their view of what they would like to happen, but inform them it’s your duty to pass on your concerns to your Designated Safeguarding Lead.
•  Allow them to continue at their own pace.
• Ask questions for clarification only and avoid asking questions that suggest an answer (leading questions).
• Reassure them that they are not to blame and have done the right thing in telling you. If the concern is serious explain that you will need to get support from other trained people to help keep them safe.
• Be aware of the possibility of forensic evidence if the disclosure relates to a recent incident of physical harm or injury and try to protect any supporting materials e.g. bedding or clothing.
•  Contact the Chuldow Martial Arts HQ Designated Safeguarding Lead.
•  Where you are unable to contact your Designated Person, advice can be sought from statutory agencies or the Local Authority Designated Lead.
•  All serious concerns must be referred to statutory agencies.

 

Where the concern or allegation is about a member of staff or a volunteer, this must like all other concerns be reported to the Designated Safeguarding Lead (DSL) or Deputy. The DSL if they consider the concern to be serious, for example potential abuse or a crime, they must report the incident to the Local Authority Designated Officer or the Police.

Recording 

Should an adult make a disclosure, a record in writing must be made as soon as possible, using their words as closely as possible and where relevant, using the Chuldow Martial Arts HQ report form. Note the date, time, any names mentioned, names and addresses to whom the information was given and who else is aware of the allegation. Note or describe clearly any visible injury.

Take care to distinguish between fact, observation, allegation and opinion. It is important that the information you have is accurate.

Recording of any incident, including possible abuse or poor practice incidents, should also follow this procedure. In all situations, including those in which the cause of concern arises either from a disclosure of abuse or from suspicion of abuse, it is vitally important to record the details, regardless of whether they are shared with a statutory agency, as soon as possible using the Incident Referral Form

The record should be clear and factual as it may be needed by child or adult protection agencies and may, in the future, be used as evidence in court. Records should be kept securely and shared only with those who need to know about the incident.

Throughout the process of any safeguarding cases, accurate records should be made and maintained.

9. Consent and Information Sharing

Chuldow Martial Arts HQ is aware this area, albeit it has similarities, is different from Safeguarding Children. A full explanation of the duties around consent and information sharing can be found in further guidance provided.

10. Codes of Conduct and Ethics

The codes of conduct and ethics for all those involved at Chuldow Martial Arts HQ can be found as a separate guidance sheet. It is essential these are followed in so the highest possible standards of behaviour and conduct in Martial Arts activities are maintained. The principles must be adhered to at all times so that Martial Arts can be enjoyed by all. All those involved at Chuldow Martial Arts HQ will show their understanding and commitment to the codes of conduct and ethics by signing a copy of the relevant guidance sheet.

 

 

 

 

Martial Arts are activities where safe practice is essential to help prevent injury. Children* are particularly vulnerable as they are still developing mentally and physically, so training methods need to be modified as described below. (*also includes Adults at Risk)

 1. Warm Ups

All activities should first include a thorough warm up which is appropriate for the activity taking place. To help reduce the risk of injury, specific attention should be paid to those muscle groups that will be used during later activity.

2. Martial Arts involving strikes, punches and kicks

Chuldow Martial Arts HQ teaches Karate and Kickboxing both styles include strikes , punches and kicks:

The risks include but are not limited to: concussion (brain injury) from heavy blows to the head; damage to internal organs and joints from heavy blows; injury from inappropriate stretching and other exercises. 

• Students will be partnered with other students of similar age, build and weight and experience level, mixed gender sparring may take place
• No head contact is permitted unless safety equipment is worn, this contact will also be light touch contact only.
• Only branded safety equipment may be worn and this will be checked regularly by the instructor.
• Sparring and pad work is only permitted on the safety matted floor area
• All instructors are first aid qualified and follow protocol for all injuries

3. Martial Arts involving weapons

Chuldow Martial Arts Practices Iaido and other weaponry such as Sai, Tonfa , Nunchanku and BO

Safe practice should include but is not limited to:

• No live blades (sharp or otherwise) in the training hall when children are

present

• Safe protocols for the use of training weapons by children
• Good supervision at all times by Instructors

 

Above all, safe practice means having a suitably qualified and experienced instructor who will ensure that children are not exposed to the above risks and who can make a training session enjoyable whilst maintaining the discipline essential to learning a Martial Art.

 

 

 

All information Chuldow Martial Arts  has received and discussed will be treated in confidence and only shared with those individuals within the Martial Arts School/Academy who will be able to manage and resolve the situation. On occasion it may be necessary to seek advice, or inform the statutory agencies.

Instructors, officials, students or parents may suspect that a young child / adult at risk safety and welfare are under threat, but they may not express their concerns due to fear of harassment or victimisation. In these circumstances it may be easier for them to ignore the concern, or hope someone else speaks out rather than report what may be a suspicion of poor practice.

We are committed to the highest possible standards of openness, honesty and accountability. In line with that commitment, individuals must, if they have serious concerns about any aspect of a child / adult at risk safety and welfare, to come forward and voice those concerns.

Purpose

• To encourage individuals to feel confident and supported in raising concerns about the welfare of a child / adult at risk involved in Martial.
• To provide a method of raising concerns directly to the Designated Safeguarding Lead and to receive feedback on any action taken.
• To ensure that individuals receive a response to their concerns and that they are aware of how to pursue them if they are not satisfied.
• To reassure individuals that they will be protected from reprisals or victimisation for whistle blowing in good faith.

Principles

This policy makes it clear that individuals can raise a matter of concern without fear of victimisation, subsequent discrimination or disadvantage. The policy is intended to encourage and enable individuals to raise serious concerns within Martial Arts Schools rather than overlooking a problem or having to look outside the activity.

Clubs/Schools/Academies must not tolerate any form of harassment or victimisation and will take appropriate action to protect individuals when they raise a concern in good faith.

Confidentiality

Schools must do their best to protect the identity of the whistle blower when they raise a concern and do not want their name to be disclosed. It must be appreciated that depending the identity of the whistle blower may be apparent or a statement by the whistle blower may be essential as part of the evidence. Any concerns about this should be discussed when the concerns are raised.

Anonymous Allegations

This policy encourages the whistle blower to put their name to their allegation, even if they do not wish this to be disclosed to other parties. It may not be possible to seek further information or provide updates if the allegations are anonymous.

Confidential Helpline

The NSPCC also offers a free advice and support line for Whistleblowing. The details can be found on the below link.

Further Information

https://www.nspcc.org.uk/what-you-can-do/report-abuse/dedicated-helplines/whistleblowing-advice-line/

https://www.gov.uk/whistleblowing